Work from anywhere and at any time, even when disaster hits

With Microsoft Teams, you’ll have a central place in the cloud to store files, communicate, and collaborate. All your team files, chats, and more in one place. Confidently schedule and attend meetings online with anyone. Securely work from anywhere with the Office and Microsoft Teams mobile apps. The simplest way to allow access to your PC from a remote device is using the Remote Desktop options under Settings. Since this functionality was added in the Windows 10 Fall Creators update (1709), a separate downloadable app is also available that provides similar functionality for earlier versions of Windows.

Collaborate for free with online versions of Microsoft Word, PowerPoint, Excel, and OneNote. Save documents, spreadsheets, and presentations online, in OneDrive. Office Remote turns your phone into a smart remote that interacts with Microsoft Office on your PC. The app lets you control Word, Excel, and PowerPoint from across the room, so you can walk.

While the digital economy has been growing since the emergence of laptop computers, mobile technology and 4G internet, there’s never been such a high demand for remote access as there is today. In my earlier article, I covered the importance of continuity and the cloud i.e. being ready to respond during the COVID-19 crisis. In this article, I’m going to talk about remote access.

In the United States, 80 million residents have felt the effect of the COVID-19 outbreak. In the rapid unfolding of unprecedented events, virtually everything from schools to retailers, leisure facilities and commercial offices have come to a grinding halt. Worldwide, it is being mandated that people practice ‘social distancing’ by working from home, resulting in a mass exodus for the home office.

As a result, a huge upturn in video conferencing, live streaming, distance learning and online gaming has accelerated the adoption of cloud-based services. For example, Microsoft cited that the number of daily active users of its Teams platform rose 37.5 percent to 44 million in just one week. These numbers prove that cloud computing is no longer a ‘nice to have’ but rather, an essential for running any business or enterprise without disruption. Without doubt, working remotely will now take a rapid upturn for small-to-medium-sized businesses.

The cloud is an investment, not a quick fix Band-Aid

Firstly, let’s be clear: the backbone of your operations – everything from quoting and estimating to communication, file sharing, storage, customer databases, business development and security – hangs on your cloud service. While there are thousands of cloud hosting providers you can choose from, take note: you get what you pay for. In other words, cheap as chips = not such great service and support. I like to think of it this way: imagine purchasing a brand-new Tesla but asking your mechanic to install crappy used parts bought from eBay. It makes no sense at all!

I cannot urge this enough: don’t cut corners when it comes to selecting a quality service provider. If you try to do cloud on the cheap, it will eat into your revenue and you’ll end up paying for it in the long run. Save valuable time and money by finding a trustworthy and supportive cloud services provider and keep them accountable to their promises.

World-leading applications for business continuity

Once you’ve chosen a cloud hosting provider, what’s the next step? Finding productivity apps that are essential for business continuity and work-from-home connectivity. Luckily, Microsoft is leading the way when it comes to cloud-based applications. Microsoft Office 365 is used by government, corporations and NGO’s worldwide, with 595,000 companies in the USA utilizing it. (Remember, this is just the number of companies – the total number of licensed users would exceed millions!)

I believe Office 365 is a trusted service that anybody can use – student/teacher, employer/employee and business owner. Office 365 is engineered for seamless remote access at any time and from almost anywhere. Core apps within the suite include Word, Excel, PowerPoint and Outlook, all accessible from the cloud for fast word processing, calculating, presenting and emailing.

Since the news of COVID-19, there’s also been an increase in remote learning requiring online collaboration tools for connection and communication. Office 365 includes OneDrive for Business, SharePoint Online, Microsoft Teams, Yammer, Skype for Business and a host of other apps for groups and teams. This is perfect for online meetings and file sharing, all made possible from your home.

Invest in a platform that 80% of Fortune 500 companies trust

Many large organizations are going through the process of digital transformation. One key deliverable in mind is remote working, where servers are owned and operated from an office space but can be accessed via VPN. Staff can work from home, during transit and while away on a business trip. Once set-up properly, VPN makes remote working fast and efficient. However, what about small-to-medium-sized enterprises that aren’t ready for that kind of set-up?

Owned by Microsoft, Azure is a great start for business owners that haven’t previously considered a fully integrated cloud infrastructure platform. Without getting into tech talk, Azure provides multiple features that can be configured to the exact needs of your business with minimal tweaks. Everything from servers and storage (including database and files) can be accessed from anywhere. Once set-up, you’re good to go!

Azure is a perfect off-the-shelf infrastructure solution that not only houses your applications (e.g. Office 365, Quickbooks, On Screen Takeoff, Sage, Quick Bid) but also allows regular back-ups and file recovery. You can also extend your existing infrastructure with Azure so you have a hybrid cloud solution. Whether you move entirely to Azure or choose hybrid, the important thing is you have seamless integration between the server, storage, applications and security, plus remote access.

Start your cloud computing conversation today

You may be asking yourself, “Am I too late to take advantage of the cloud?” Most definitely not. Get the ball rolling and start a discussion with your IT vendor. Focus on a business continuity plan whereby cloud computing is a key element in the strategy. While it is fresh in your mind and continues to be a top priority for the smooth running of your business, learn how you can gain or improve remote access.

Most likely, you’re already engaged with an IT service provider who assists with your local area network, computer breakdowns and general IT issues. My belief is you should continue forward with your IT service provider and Managed Cloud Service provider for support when needed. It is, however, worth asking if they’re familiar with Azure if you’re looking for a platform or software solution (or both).

We are experienced in working with our clients’ IT service provider or internal IT team to educate, support and guide in this area. Across multiple states including New York, Colorado, Virginia and California, we are well-versed in helping small businesses transition to cloud computing. We operate throughout all areas of the United States including Southern California, San Diego, Little Italy and Pacific Beach.

If you have any questions about getting up and running in the cloud so you and your staff can work-from-home, please reach out to me by email sales@aeccloud.com or call (212) 505-0381.

By getting a conversation going today, you can be ready for any critical situation that lay ahead.

Note

This topic is part of a set of topics that address Office 365 optimization for remote users.

• For an overview of using VPN split tunneling to optimize Office 365 connectivity for remote users, see Overview: VPN split tunneling for Office 365.
• For information about optimizing Office 365 worldwide tenant performance for users in China, see Office 365 performance optimization for China users.

For many years, enterprises have been using VPNs to support remote experiences for their users. Whilst core workloads remained on-premises, a VPN from the remote client routed through a datacenter on the corporate network was the primary method for remote users to access corporate resources. To safeguard these connections, enterprises build layers of network security solutions along the VPN paths. This security was built to protect internal infrastructure and to safeguard mobile browsing of external web sites by rerouting traffic into the VPN and then out through the on-premises Internet perimeter. VPNs, network perimeters, and associated security infrastructure were often purpose-built and scaled for a defined volume of traffic, typically with most connectivity being initiated from within the corporate network, and most of it staying within the internal network boundaries.

For quite some time, VPN models where all connections from the remote user device are routed back into the on-premises network (known as forced tunneling) were largely sustainable as long as the concurrent scale of remote users was modest and the traffic volumes traversing VPN were low. Some customers continued to use VPN force tunneling as the status quo even after their applications moved from inside the corporate perimeter to public SaaS clouds, Office 365 being a prime example.

The use of forced tunneled VPNs for connecting to distributed and performance-sensitive cloud applications is suboptimal, but the negative effect of that may have been accepted by some enterprises so as to maintain the status quo from a security perspective. An example diagram of this scenario can be seen below:

This problem has been growing for many years, with many customers reporting a significant shift of network traffic patterns. Traffic that used to stay on premises now connects to external cloud endpoints. Numerous Microsoft customers report that previously, around 80% of their network traffic was to some internal source (represented by the dotted line in the above diagram). In 2020 that number is now around 20% or lower as they have shifted major workloads to the cloud, these trends are not uncommon with other enterprises. Over time, as the cloud journey progresses, the above model becomes increasingly cumbersome and unsustainable, preventing an organization from being agile as they move into a cloud first world.

The worldwide COVID-19 crisis has escalated this problem to require immediate remediation. The need to ensure employee safety has generated unprecedented demands on enterprise IT to support work-from-home productivity at a massive scale. Microsoft Office 365 is well positioned to help customers fulfill that demand, but high concurrency of users working from home generates a large volume of Office 365 traffic which, if routed through forced tunnel VPN and on-premises network perimeters, causes rapid saturation and runs VPN infrastructure out of capacity. Adobe director mac download. In this new reality, using VPN to access Office 365 is no longer just a performance impediment, but a hard wall that not only impacts Office 365 but critical business operations that still have to rely on the VPN to operate.

Microsoft has been working closely with customers and the wider industry for many years to provide effective, modern solutions to these problems from within our own services, and to align with industry best practice. Connectivity principles for the Office 365 service have been designed to work efficiently for remote users whilst still allowing an organization to maintain security and control over their connectivity. These solutions can also be implemented quickly with limited work yet achieve a significant positive impact on the problems outlined above.

Microsoft's recommended strategy for optimizing remote worker's connectivity is focused on rapidly alleviating the problems with the traditional approach and also providing high performance with a few simple steps. These steps adjust the legacy VPN approach for a few defined endpoints that bypass bottlenecked VPN servers. An equivalent or even superior security model can be applied at different layers to remove the need to secure all traffic at the egress of the corporate network. In most cases this can be effectively achieved within hours and is then scalable to other workloads as requirements demand and time allows.

Common VPN scenarios

In the list below you'll see the most common VPN scenarios seen in enterprise environments. Most customers traditionally operate model 1 (VPN Forced Tunnel). This section will help you to quickly and securely transition to model 2, which is achievable with relatively little effort, and has enormous benefits to network performance and user experience.

1. VPN Forced Tunnel

This is the most common starting scenario for most enterprise customers. A forced VPN is used, which means 100% of traffic is directed into the corporate network regardless of the fact the endpoint resides within the corporate network or not. Any external (Internet) bound traffic such as Office 365 or Internet browsing is then hair-pinned back out of the on premises security equipment such as proxies. In the current climate with nearly 100% of users working remotely, this model therefore puts high load on the VPN infrastructure and is likely to significantly hinder performance of all corporate traffic and thus the enterprise to operate efficiently at a time of crisis.

2. VPN Forced Tunnel with a small number of trusted exceptions

This model is significantly more efficient for an enterprise to operate under as it allows a few controlled and defined endpoints that are very high load and latency sensitive to bypass the VPN tunnel and go direct to the Office 365 service in this example. Adobe creative suite cs5 mac download. This significantly improves the performance for the offloaded services, and also decreases the load on the VPN infrastructure, thus allowing elements that still require it to operate with lower contention for resources. It is this model that this article concentrates on assisting with the transition to as it allows for simple, defined actions to be taken quickly with numerous positive outcomes.

3. VPN Forced Tunnel with broad exceptions

The third model broadens the scope of model two as rather than just sending a small group of defined endpoints direct, it instead sends all traffic directly to trusted services such Office 365 and SalesForce. This further reduces the load on the corporate VPN infrastructure and improves the performance of the services defined. As this model is likely to take more time to assess the feasibility of and implement, it is likely a step that can be taken iteratively at a later date once model two is successfully in place.

4. VPN selective Tunnel

This model reverses the third model in that only traffic identified as having a corporate IP address is sent down the VPN tunnel and thus the Internet path is the default route for everything else. This model requires an organization to be well on the path to Zero Trust in able to safely implement this model. It should be noted that this model or some variation thereof will likely become the necessary default over time as more and more services move away from the corporate network and into the cloud. Microsoft uses this model internally; you can find more information on Microsoft's implementation of VPN split tunneling at Running on VPN: How Microsoft is keeping its remote workforce connected.

5. No VPN

A more advanced version of model number two, whereby any internal services are published through a modern security approach or SDWAN solution such as Azure AD Proxy, MCAS, Zscaler ZPA, etc.

Implement VPN split tunneling

In this section, you'll find the simple steps required to migrate your VPN client architecture from a VPN forced tunnel to a VPN forced tunnel with a small number of trusted exceptions, VPN split tunnel model #2 in Common VPN scenarios.

The diagram below illustrates how the recommended VPN split tunnel solution works:

1. Identify the endpoints to optimize

In the Office 365 URLs and IP address ranges topic, Microsoft clearly identifies the key endpoints you need to optimize and categorizes them as Optimize. There are currently just four URLS and 20 IP subnets that need to be optimized. This small group of endpoints accounts for around 70% - 80% of the volume of traffic to the Office 365 service including the latency sensitive endpoints such as those for Teams media. Essentially this is the traffic that we need to take special care of and is also the traffic that will put incredible pressure on traditional network paths and VPN infrastructure.

URLs in this category have the following characteristics:

• Are Microsoft owned and managed endpoints, hosted on Microsoft infrastructure
• Have IPs provided
• Low rate of change and are expected to remain small in number (currently 20 IP subnets)
• Are bandwidth and/or latency sensitive
• Are able to have required security elements provided in the service rather than inline on the network
• Account for around 70-80% of the volume of traffic to the Office 365 service

For more information about Office 365 endpoints and how they are categorized and managed, see the article Managing Office 365 endpoints.

Optimize URLs

The current Optimize URLs can be found in the table below. Under most circumstances, you should only need to use URL endpoints in a browser PAC file where the endpoints are configured to be sent direct, rather than to the proxy.

In the above examples, tenant should be replaced with your Office 365 tenant name. For example, contoso.onmicrosoft.com would use contoso.sharepoint.com and constoso-my.sharepoint.com.

Optimize IP address ranges

At the time of writing the IP ranges that these endpoints correspond to are as follows. It is very strongly advised you use a script such as this example, the Office 365 IP and URL web service or the URL/IP page to check for any updates when applying the configuration, and put a policy in place to do so regularly.

2. Optimize access to these endpoints via the VPN

Now that we have identified these critical endpoints, we need to divert them away from the VPN tunnel and allow them to use the user's local Internet connection to connect directly to the service. The manner in which this is accomplished will vary depending on the VPN product and machine platform used but most VPN solutions will allow some simple configuration of policy to apply this logic. For information VPN platform-specific split tunnel guidance, see HOWTO guides for common VPN platforms.

If you wish to test the solution manually, you can execute the following PowerShell example to emulate the solution at the route table level. This example adds a route for each of the Teams Media IP subnets into the route table. You can test Teams media performance before and after, and observe the difference in routes for the specified endpoints.

Example: Add Teams Media IP subnets into the route table

In the above script, $intIndex is the index of the interface connected to the internet (find by running get-netadapter in PowerShell; look for the value of ifIndex) and $gateway is the default gateway of that interface (find by running ipconfig in a command prompt or (Get-NetIPConfiguration | Foreach IPv4DefaultGateway).NextHop in PowerShell).

Once you have added the routes, you can confirm that the route table is correct by running route print in a command prompt or PowerShell. The output should contain the routes you added, showing the interface index (22 in this example) and the gateway for that interface (192.168.1.1 in this example):

To add routes for all current IP address ranges in the Optimize category, you can use the following script variation to query the Office 365 IP and URL web service for the current set of Optimize IP subnets and add them to the route table.

Example: Add all Optimize subnets into the route table

If you inadvertently added routes with incorrect parameters or simply wish to revert your changes, you can remove the routes you just added with the following command:

The VPN client should be configured so that traffic to the Optimize IPs are routed in this way. This allows the traffic to utilize local Microsoft resources such as Office 365 Service Front Doors such as the Azure Front Door that deliver Office 365 services and connectivity endpoints as close to your users as possible. This allows us to deliver high performance levels to users wherever they are in the world and takes full advantage of Microsoft's world class global network, which is likely within a few milliseconds of your users' direct egress.

Configuring and securing Teams media traffic

Some administrators may require more detailed information on how call flows operate in Teams using a split tunneling model and how connections are secured.

Configuration

For both calls and meetings, as long as the required Optimize IP subnets for Teams media are correctly in place in the route table, when Teams calls the GetBestRoute function to determine which local interface corresponds to the route it should use for a particular destination, the local interface will be returned for Microsoft destinations in the Microsoft IP blocks listed above.

Some VPN client software allows routing manipulation based on URL. However, Teams media traffic has no URL associated with it, so control of routing for this traffic must be done using IP subnets.

In certain scenarios, often unrelated to Teams client configuration, media traffic still traverses the VPN tunnel even with the correct routes in place. If you encounter this scenario, then using a firewall rule to block the Teams IP subnets or ports from using the VPN should suffice.

Important

To ensure Teams media traffic is routed via the desired method in all VPN scenarios, please ensure users are running Microsoft Teams client version 1.3.00.13565 or greater. This version includes improvements in how the client detects available network paths.

Signaling traffic is performed over HTTPS and is not as latency sensitive as the media traffic and is marked as Allow in the URL/IP data and thus can safely be routed through the VPN client if desired.

Security

One common argument for avoiding split tunnels is that it is less secure to do so, i.e any traffic that does not go through the VPN tunnel will not benefit from whatever encryption scheme is applied to the VPN tunnel, and is therefore less secure.

The main counter-argument to this is that media traffic is already encrypted via Secure Real-Time Transport Protocol (SRTP), a profile of Real-Time Transport Protocol (RTP) that provides confidentiality, authentication, and replay attack protection to RTP traffic. SRTP itself relies on a randomly generated session key, which is exchanged via the TLS secured signaling channel. This is covered in great detail within this security guide, but the primary section of interest is media encryption.

Media traffic is encrypted using SRTP, which uses a session key generated by a secure random number generator and exchanged using the signaling TLS channel. In addition, media flowing in both directions between the Mediation Server and its internal next hop is also encrypted using SRTP.

Skype for Business Online generates username/passwords for secure access to media relays over Traversal Using Relays around NAT (TURN). Media relays exchange the username/password over a TLS-secured SIP channel. It is worth noting that even though a VPN tunnel may be used to connect the client to the corporate network, the traffic still needs to flow in its SRTP form when it leaves the corporate network to reach the service.

Information on how Teams mitigates common security concerns such as voice or Session Traversal Utilities for NAT (STUN) amplification attacks can be found in 5.1 Security Considerations for Implementers.

You can also read about modern security controls in remote work scenarios at Alternative ways for security professionals and IT to achieve modern security controls in today's unique remote work scenarios (Microsoft Security Team blog).

Testing

Once the policy is in place, you should confirm it is working as expected. There are multiple ways of testing the path is correctly set to use the local Internet connection:

• Run the Microsoft 365 connectivity test that will run connectivity tests for you including trace routes as above. We're also adding in VPN tests into this tooling that should also provide additional insights.

• A simple tracert to an endpoint within scope of the split tunnel should show the path taken, for example:

  You should then see a path via the local ISP to this endpoint that should resolve to an IP in the Teams ranges we have configured for split tunneling.

• Take a network capture using a tool such as Wireshark. Filter on UDP during a call and you should see traffic flowing to an IP in the Teams Optimize range. If the VPN tunnel is being used for this traffic, then the media traffic will not be visible in the trace.

Additional support logs

If you need further data to troubleshoot, or are requesting assistance from Microsoft support, obtaining the following information should allow you to expedite finding a solution. Microsoft support's TSS Windows CMD-based universal TroubleShooting Script toolset can help you to collect the relevant logs in a simple manner. The tool and instructions on use can be found at https://aka.ms/TssTools.

HOWTO guides for common VPN platforms

This section provides links to detailed guides for implementing split tunneling for Office 365 traffic from the most common partners in this space. We'll add additional guides as they become available.

• Windows 10 VPN client: Optimizing Office 365 traffic for remote workers with the native Windows 10 VPN client
• Cisco Anyconnect: Optimize Anyconnect Split Tunnel for Office365
• Palo Alto GlobalProtect: Optimizing Office 365 Traffic via VPN Split Tunnel Exclude Access Route
• F5 Networks BIG-IP APM: Optimizing Office 365 traffic on Remote Access through VPNs when using BIG-IP APM
• Citrix Gateway: Optimizing Citrix Gateway VPN split tunnel for Office365
• Pulse Secure: VPN Tunneling: How to configure split tunneling to exclude Office365 applications
• Check Point VPN: How to configure Split Tunnel for Office 365 and other SaaS Applications

FAQ

The Microsoft Security Team has published an article that outlines key ways for security professionals and IT can achieve modern security controls in today's unique remote work scenarios. In addition, below are some of the common customer questions and answers on this subject.

How do I stop users accessing other tenants I do not trust where they could exfiltrate data?

The answer is a feature called tenant restrictions. Authentication traffic is not high volume nor especially latency sensitive so can be sent through the VPN solution to the on-premises proxy where the feature is applied. An allow list of trusted tenants is maintained here and if the client attempts to obtain a token to a tenant that is not trusted, the proxy simply denies the request. If the tenant is trusted, then a token is accessible if the user has the right credentials and rights.

So even though a user can make a TCP/UDP connection to the Optimize marked endpoints above, without a valid token to access the tenant in question, they simply cannot log in and access/move any data. Free screenplay software for mac.

Does this model allow access to consumer services such as personal OneDrive accounts?

No, it does not, the Office 365 endpoints are not the same as the consumer services (Onedrive.live.com as an example) so the split tunnel will not allow a user to directly access consumer services. Traffic to consumer endpoints will continue to use the VPN tunnel and existing policies will continue to apply.

How do I apply DLP and protect my sensitive data when the traffic no longer flows through my on-premises solution?

To help you prevent the accidental disclosure of sensitive information, Office 365 has a rich set of built-in tools. You can use the built-in DLP capabilities of Teams and SharePoint to detect inappropriately stored or shared sensitive information. If part of your remote work strategy involves a bring-your-own-device (BYOD) policy, you can use app-based Conditional Access to prevent sensitive data from being downloaded to users' personal devices

How do I evaluate and maintain control of the user's authentication when they are connecting directly?

In addition to the tenant restrictions feature noted in Q1, conditional access policies can be applied to dynamically assess the risk of an authentication request and react appropriately. Microsoft recommends the Zero Trust model is implemented over time and we can use Azure AD conditional access policies to maintain control in a mobile and cloud first world. Conditional access policies can be used to make a real-time decision on whether an authentication request is successful based on numerous factors such as:

• Device, is the device known/trusted/Domain joined?
• IP – is the authentication request coming from a known corporate IP address? Or from a country we do not trust?
• Application – Is the user authorized to use this application?

We can then trigger policy such as approve, trigger MFA or block authentication based on these policies.

How do I protect against viruses and malware?

Again, Office 365 provides protection for the Optimize marked endpoints in various layers in the service itself, outlined in this document. As noted, it is vastly more efficient to provide these security elements in the service itself rather than try to do it in line with devices that may not fully understand the protocols/traffic.By default, SharePoint Online automatically scans file uploads for known malware

For the Exchange endpoints listed above, Exchange Online Protection and Microsoft Defender for Office 365 do an excellent job of providing security of the traffic to the service.

Can I send more than just the Optimize traffic direct?

Priority should be given to the Optimize marked endpoints as these will give maximum benefit for a low level of work. However, if you wish, the Allow marked endpoints are required for the service to work and have IP addresses provided for the endpoints that can be used if necessary.

There are also various vendors who offer cloud-based proxy/security solutions called secure web gateways which provide central security, control, and corporate policy application for general web browsing. These solutions can work well in a cloud first world, if highly available, performant, and provisioned close to your users by allowing secure Internet access to be delivered from a cloud-based location close to the user. This removes the need for a hairpin through the VPN/corporate network for general browsing traffic, whilst still allowing central security control.

Even with these solutions in place however, Microsoft still strongly recommends that Optimize marked Office 365 traffic is sent direct to the service.

For guidance on allowing direct access to an Azure Virtual Network, see the article Remote work using Azure VPN Gateway Point-to-site.

Why is port 80 required? Is traffic sent in the clear?

Port 80 is only used for things like redirect to a port 443 session, no customer data is sent or is accessible over port 80. Encryption outlines encryption for data in transit and at rest for Office 365, and Types of traffic outlines how we use SRTP to protect Teams media traffic.

Does this advice apply to users in China using a worldwide instance of Office 365?

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No, it does not. The one caveat to the above advice is users in the PRC who are connecting to a worldwide instance of Office 365. Due to the common occurrence of cross border network congestion in the region, direct Internet egress performance can be variable. Most customers in the region operate using a VPN to bring the traffic into the corporate network and utilize their authorized MPLS circuit or similar to egress outside the country via an optimized path. This is outlined further in the article Office 365 performance optimization for China users.

Does split-tunnel configuration work for Teams running in a browser?

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Yes it does, via supported browsers, which are listed in Get clients for Microsoft Teams.

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